We are seeking an Administrative Manager who will be responsible for the day-to-day support of our company's operations and the planning of administrative procedures, ensuring the efficient execution of all support tasks to ensure the smooth operation of other departments.

To succeed in this roler, you will need to focus on optimizing office processes to maximize quality and efficiency while reducing costs. You should possess an analytical mindset, knowledge and organization, a proactive mindset, and strong leadership skills.

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Location: Varna (Bulgaria). 

This vacancy provides for relocation to Bulgaria. The company offers a relocation package.

 

About our client: 

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The company specializes in IT outsourcing and a wide range of consulting services. The primary focus is on creating modern digital solutions fully tailored to specific business needs. This is a reliable partner that helps clients achieve a high level of trust and operational excellence, with a focus on innovation and adaptability.

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Key Responsibilities:

Office Organization

• Ensure smooth office operations, including the purchase of household goods, food, and office supplies.

• Monitor and replenish office supplies as required.

• Organize maintenance services to maintain a clean and safe working environment.

• Establish efficient cooperation with office-related contractors (landlords, suppliers, cleaning services, etc.).

• General administrative support for the company.

Financial Reports & Budgeting 

• Track office budgets, ensuring efficient allocation of expenses.

• Process and monitor financial transactions related to office operations.

• Prepare and manage financial reports for the finance department review.

• Collaborate with cash operations as required.

Legal Support 

• Assist in signing contracts and other legal documents alongside the company director.

• Support documentation management in coordination with legal and finance teams.
   

HR Support & Employee Engagement 

• Assist in onboarding new employees by creating and updating People Force profiles.

• Maintain and update employee records and assist with HR-related administrative tasks.

• Serve as a point of contact for employee inquiries and office-related needs.
   

Event Management 

• Organize corporate events, including large-scale summer and winter gatherings.

• Plan and execute team-building activities and smaller company events.

• Arrange employee gifts and recognition initiatives.
   

Travel & Relocation Support

• Coordinate employee business trips, including booking flights, accommodation, and transport.

• Organize relocation logistics for employees moving to the office location.

• Manage guest visits and ensure seamless travel arrangements.
   

Requirements:

• Experienced with using digital tools (Slack, Google Workspace, Jira).

• Knowledge of English В1 and above.

• Conversational Bulgarian is required.

• Communication skills and the ability to work with people.

• Ability to manage and prioritize tasks efficiently.

• Strong attention to detail.

• Ability to hold confidential information.
   

Benefits:

• Comfortable office in the very center of Varna, Bulgaria (10 min. from the beach).

• Full relocation support, including moving expenses and assistance with housing

• Paid vacation of 20 working days, 12 paid public holidays and 12 paid sick days.

• Training and development: experience and assistance from our employees, assistance in professional adaptation throughout the probationary period.

• Opportunity for professional growth within the company.

• An active corporate culture with regular team events and holidays.

• Daily business lunches from a restaurant with traditional Bulgarian and Eastern European cuisine.

• Access to a gym and fitness programs.

• Relocation package available.

 

If you are an organized and proactive Administrative Manager, we would love to have you on our team! Let’s create a comfortable and productive work environment together, ensuring the smooth operation of the office and maintaining a high-level corporate culture. Your management skills, attention to detail, and ability to solve tasks efficiently will help us move forward and reach new heights!

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